Managing a large volume of documents has always been and will continue to be a challenging task for accounting departments. During this process, several things must be taken care of at the same time – speed, accuracy and proper archiving of information.

If something in the work chain goes wrong, it could lead to negative consequences such as financial losses or damaged reputation – this is one of the reasons why a large number of modern companies rely on technological solutions such as ocr forms processing software with the help of which both work efficiency is improved and labor costs are optimized.

What is OCR and how does it help form processing?

Optical character recognition or OCR is an innovative technology with a revolutionary working principle. More information:

• it is based on AI and is among software solutions, it has become a game changer for many businesses – with this digital instrument, the management of a large volume of documents is no longer an impossible task for employees, since the manual processes are replaced by high-level automation;
• characteristic of the OCR for forms is that it helps to extract the information from the many squares and fields, which is a complex process prone to errors – regardless of whether the document is unstructured or structured layout, the possibilities of the technology will make the processing of the document possible in each of the cases. And that’s not all;
• among the documents falling under the “forms” category are job application forms, questionnaires, medical claims, surveys and many other documents of this type – their manual processing often enquires a lot of time, which employees can invest in more important business-related activities, and instead can rely on automation for information extraction;
• SmartSoft’s optical character recognition software is the solution with which the business can be brought to higher positions and become many times more successful – if you want to rationalize work processes and introduce a new style of work in the accounting department, choose the software for optical recognition of symbols for forms – easy, fast and effective;
• OCR for forms is an instrument for intelligent data management, which can be combined with other software developments, to be easy to use and to be used by operators without requiring special training as well – its flexibility and high adaptability makes the technology increasingly sought after and preferred by modern businesses that have to develop in a highly competitive environment;
• OCR forms processing software by SmartSoft can handle a wide range of challenges such as poorly scanned documents and forms that have a complex structure for analyzing – for technical processing, a variety of approaches and different marking methods are used, even in the presence of poor quality of scanning, the software will extract the information successfully and for a short time.

It makes no sense to continue to rely on manual document processing in the presence of software solutions to automate work processes. SmartSoft’s technology is a revolutionary development with a promising future that improves more and more over time. The software is self-learning as this happens thanks to user feedback.

Main advantages of the technology

As we have already said, OCR forms processing software is a technology which wins the high evaluation of users in many directions. The main advantage of the technology is that it will reduce the time for processing of the forms with different structures many times over – when manually extracting of information and sorting this activity can take hours and even days. This is, to put it mildly, pointless and a waste of valuable time especially when there are automatic solutions to optimize this process.

The other advantage of this software solution is the reduction of labor costs. When document processing is done entirely manually, this is equivalent to a large investment in salaries. However, if OCR forms processing software is implemented, all these financial losses will no longer be among the critical points of the business.

Ease of configuration is also among the advantages of optical form recognition software. The process is characterized by ease and speed, as in order to start it you only need to upload the document to the system. Then the document is recognized and even if it is scanned, the technology will convert it to pdf format for easier processing.

How does it help businesses be more successful?

Many businesses do not achieve the professional results they were aiming for over time. The good news is that this is a reversible process – solutions like OCR forms processing software are a game changer in many ways. Less salary costs, more time for business strategies, higher accuracy in processing information and more pleasant experience for employees during the work process. All this can become part of your business policy if you trust SmartSoft and the software products the company offers.